How to get a certified true copy of your passport? 

Notarization   |    Oct 30, 2024      | By: Harbir Singh

Are you being asked for a certified true copy of your passport? Examples of when this may be the case are, when you are applying for a visa, setting up a bank account in another country, or dealing with certain legal matters. The process of obtaining a certified true copy of a passport helps deter fraud and gives the requesting agency confidence in your passport documents. If you are in Ontario and looking to get a certified true copy of your passport, a good idea is to search online for a “notary near me.”

Certified True Copy: What is it? 

The process of certifying a true copy takes place in-person. It involves the photocopy of the document (in this case a passport) being verified and signed by a notary public. By verifying the authenticity of the document and completing the notary of a certified true copy, the notary public is essentially confirming that the photocopy is a true copy of the original document.

The notary public would compare the original passport document to the photocopy, ensuring that it is a true copy of the original. 

When would I need a Certified True Copy?

 There are many different scenarios where you may be asked to get a certified true copy of your passport. Some of these include:

-         Visa Applications: if you are applying for a visa to another country, they may require proof of identification and request a certified true copy of your passport.

-         Financial Account Creation: if you are opening a bank account in another country, you may be asked for a certified true copy of your passport.

-         Legal Proceeding: in some cases, if you are involved in legal proceedings, you may be asked for a certified true copy of your passport.

-         Applying for a Job: if you are going through the hiring process for a job in another country, you may be asked for a certified true copy of your passport.

What are the steps in obtaining a Certified True Copy?

1.    Find a reliable notary public and schedule appointment

Search online or ask a family/friend for a reliable notary public near you. In the province of Ontario most licensed paralegals and lawyers can provide notarization services.

2.    Attend appointment with Original Passport and Photocopy to the Notary

When you attend your appointment with the notary public, ensure to bring your original passport and photocopy of your document. If you need any assistance with the photocopy, ask to notary public to assist you.

The photocopy should be the page with your photo, name, and information.

3.     Completion of Notarization Process

The last step in the process will be the notary public confirming your identity and confirming that the photocopy is a true copy of the original document. Then the notary public will stamp and sign, along with a stamp stating that the photocopy is a “Certified True Copy of the Original.”

Frequently Asked Questions 

How long does the process take?

The process of certification does not take long. Most of the time the appointment takes under 15 minutes.

Is the certified true copy valid internationally?

Generally, yes, certified true copies are accepted internationally. It is best practice to confirm with the requesting party beforehand, to ensure they will accept it.

Contact HSB Legal Services & Notary Public

If you are looking for a reliable notary near you for certifying a true copy of a passport, contact HSB Legal Services today.

Whether you are looking for a notary in Etobicoke, notary near Brampton, notary near Mississauga, notary in Toronto, notary near Humber College, notary near Albion, notary near Woodbine mall, notary near Vaughan, notary near Woodbridge, or a notary near you, contact us today.